Has your business collaborated on an efficient plan to prevent data loss? Loss of data is a common problem for businesses, and it doesn’t require catastrophic events to cause a business to lose important data. Today, data loss is often caused by authorized users unwittingly leaking critical data. In most organizations, sensitive data is overexposed and vulnerable to misuse or theft. Packet sniffers, firewalls, virus scanners, and spam filters are doing a good job securing the borders, but what about insider threats? The threat of legitimate, authorized users unwittingly (or wittingly) leaking critical data is all too real.
The risk of data loss is increasing as more dynamic, cross-functional teams collaborate and data is continually transferred between network shares, email accounts, SharePoint sites, mobile devices, and other platforms. As a result, IT security professionals are deploying plans to prevent data loss.
Data Loss Prevention Plan Strategy and Development
When an incident occurs, a data loss prevention (DLP) strategy enables appropriate action to immediately remediate risks. To do this, organizations need enterprise context awareness (i.e. knowledge of who owns the data, who uses the data, and who should and shouldn’t have access). A DLP plan establishes this context awareness and greatly helps prevent data loss. The process of developing the plan has the added benefit of requiring participation by business leaders in your organization. Collaboration between business and IT leads to mutual understanding of the concerns each has, and the efforts required by both.
4 Tips to Prevent Data Loss
Inventory Potential Risks: Make a list of every potential cause of data loss. Your list should prioritize data losses in tiers from those that won’t affect the business very much, all the way up to those that would shut the business down.
Rate Each of Your Potential Data Loss Situations: How likely is it for each of the items on your risk inventory to occur? Rating them in order of importance and likeliness to occur will help you determine where to focus your efforts in order to best prevent data loss.
Develop Your Data Loss Prevention Plan: Evaluate each potential risk and devise a solution appropriate to their occurrence. For example, a risk that is both highly likely to occur and would bring the business to a grinding halt deserves the allocation of significant resources to prevent it from happening, and to quickly recover from it if it does happen.
Test Your DLP Plan: Once you’ve created your plan to prevent data loss, test your solutions to ensure they perform as desired. Make any necessary tweaks and test again. A solution such as Kaseya System Backup and Restore ensures business continuity through reliable, automated data protection and disaster recovery. System Backup and Restore provides the platform and the integrated tools necessary for developing, testing and delivering your DLP plan.
Erick Simpson, VP, MSP University, http://www.makingittv.com/Small-Business-Entrepreneur-How-to-Create-Diaster-Recovery-Plan.htm